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EEO codes
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Field 2 - Base Date of Data
The Base Date of Data should be in the format DDMMYYYY.
The Base date of data field for those agencies who submit MOHRI data for EEO reporting purposes will default to 30 June of the reporting year.
For all other agencies, this date should be the date at which the data is extracted. Agencies should make all attempts to ensure that the data is extracted as at 30 June of the reporting year. If this is not possible, agencies should select a date as close to 30 June as possible.
This date will be used as a reference for data validations, and will also be used (in conjunction with the date of birth), to calculate the age of employees within the agency.
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Field 4 - Date of Birth
Date of birth should be in the format DDMMYYYY.
Employees must be at least 14 years of age at the date of reporting. Any employees who are less than 14 will fail validation.
Employees who are greater than 80 years of age will appear as a warning on the validation report. Agencies are asked to double-check the date of birth of these employees to ensure that they are correct.
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Field 6 – Aboriginal / Torres Strait Islander (A/TSI) Code
The valid codes for this field are as follows:
Code Description
A Non A/TSI
B A/TSI
C Response declined
(employee has been surveyed but chose not to respond to this question)Z No record
(employee has not been surveyed)
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Field 7 – Language Code
The codes in this field are also referred to as the Non-English Speaking Background (NESB) codes. These codes relate to the first language spoken by the employee. For example, if an employee’s first language is English, then they will be coded as English-speaking, regardless of what other languages they may now speak, and/or their country of birth.
NESB1 – people who have migrated to Australia and whose first language is a language other than English.
NESB2 – people whose parents migrated to Australia, and whose first language is a language other than English.
The valid codes for language are as follows:
Code Description
1 English-Speaking Background
2 NESB1 Asian
3 NESB1 Euro
4 NESB1 Other
5 NESB2 Asian
6 NESB2 Euro
7 NESB2 Other
N Response declined
(employee has been surveyed but chose not to respond to this question)Z No record
(employee has not been surveyed)
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Field 8 - Disability Code
Description
Code Unspecified
000 Sensory condition
100 Sensory & physical
120 Sensory, physical & intellectual
123 Sensory, physical & learning
124 Sensory, physical & mental health
125 Sensory, physical & other
126 Sensory & intellectual
130 Sensory, intellectual & learning
134 Sensory, intellectual & mental health
135 Sensory, intellectual & other
136 Sensory & learning
140 Sensory, learning & mental
145 Sensory, learning & other
146 Sensory & mental health
150 Sensory, mental & other
156 Sensory & other
160 Physical disability
200 Physical & intellectual
230 Physical, intellectual & learning
234 Physical, intellectual & mental health
235 Physical, intellectual & other
236 Physical & learning
240 Physical, learning & mental
245 Physical, learning & other
246 Physical & mental health
250 Physical, mental & other
256 Physical & other
260 Intellectual disability
300 Intellectual & learning
340 Intellectual, learning & mental health
345 Intellectual, learning other
346 Intellectual & mental
350 Intellectual, mental & other
356 Intellectual & other
360 Learning disability
400 Learning & mental
450 Learning, mental health & other
456 Learning & other
460 Mental health condition
500 Mental & other
560 Other condition
600 No Disability
700 Response Declined
(employee has been surveyed but chose not to respond to this question)999 No Record
(employee has not been surveyed)Z
All employees paid on CEO, SES and SO classifications are to be included.
(Interpretation of level for the above classifications may be sought from the Office of the Public Service Commissioner.)
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Field 9 - ASCO Code
Australian Standard Classification of Occupation (ASCO) is a skill-based classification which encompasses all occupations in the Australian workforce. In ASCO, occupations are classified according to two main criteria - skill level and skill specialisation.
ASCO is used by a large number of agencies. In particular, ASCO is used in all Australian Bureau of Statistics (ABS) censuses and surveys where occupation data are collected.
The valid codes for field 9 - ASCO code - are as follows:
Code Description
1 Managers and Administrators
2 Professionals
3 Associate Professionals
4 Tradespersons and Related Workers
5 Advanced Clerical and Service Workers
6 Intermediate Clerical, Sales and Service Workers
7 Intermediate Production and Transport Workers
8 Elementary Clerical, Sales and Service Worker
9 Labourers and Related Workers
For further levels of ASCO coding, definitions of ASCO codes, and other explanatory notes, see the ABS web site.
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Field 10 – Salary Code
The annual salary of an employee should be calculated based on full-time hours, even if that employee works on a part-time basis. Salary level should be indicative of an employee’s level of base salary, rather than the amount they actually receive over the year.
For example, if an employee is an AO6 increment 1, and works full time they would receive an annual salary of $69,726 and be coded as salary level 6. If that same employee works only three days per week, they would receive only $41,836 annually. If they were coded based on actual salary (as opposed to full-time salary), they would be coded as salary level 2. This is not indicative of their seniority, responsibility or their true level of pay.
Salary levels are base on AO equivalents in core government agencies. The ranges for each salary code are as follows:
Salaries for June 2008
(from 01/07/2007)Salary Code Salary Range 1 $0-$30,245 2 $30,246-$42,603 3 $42,604-$50,592 4 $50,593-$58,847 5 $58,848-$66,071 6 $66,072-$74,620 7 $74,621-$83,678 8 $83,679-$91,445 9 $91,446 +
Note that these ranges are adjusted in line with State Government Departments Certified Agreement increases. You should use the salary range that is current at the reporting date.
For current salary ranges, please check the Department of Employment and Industrial Relations web site, or contact the OPSC on (07) 3224 5999 or email mohri.administrator@opsc.qld.gov.au.
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Field 11 – Employment Category
This field relates to the employee’s tenure in the agency.
The valid codes for employment category are as follows:
Code Description P Permanent T Temporary C Casual N Contract
Separated employees should be coded according to their employment category immediately prior to their separation.
Exclude - volunteers, pension from agency, employment agency staff, contractors, consultants and board members.
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Field 12 – Employment Basis
The valid codes for employment basis are as follows:
Code Description F Full Time P Part Time C Casual
All employees who are coded as casual in the employment category field must also be coded as casual in the employment basis field.
Employees who are coded as permanent, temporary or contract in the employment category field may be coded as either full-time or part-time in the employment basis field.
Employees who have separated should be coded according to their employment basis immediately prior to their separation.
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Field 13 – Employment Status
The valid codes for employment status are as follows:
Code Description A Active or short term leave (less than 8 weeks)
P Extended Paid Leave (greater than 8 weeks)
U Extended Unpaid Leave (greater than 8 weeks)
S Separated (no longer working at the agency)
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Field 14 – Date of Separation
- their employment status should show as "S"
- they should be coded according to their employment category and employment basis immediately prior to their separation.
- their Date of Separation and Separation Reason fields should not be blank.
- their employment status should show their current status ie "A", "P" or "U"
- they should be coded according to their current employment category and employment basis.
- their Date of Separation and Separation Reason fields should be the most recent date and reason, and not be blank.
For those employees who have separated in this period (including casuals) and are still separated at 30 June:
For those employees who have separated in this period (including casuals) and have been re-employed prior to 30 June:
The separation date must fall within the reporting year.
Must be in the format DDMMYYYY.
Last reviewed 25 September, 2007